Letter Number Writing: Introduction, Format And Importance

 

 

 

Letter Number Writing: Introduction, Format And Importance

An official letter, more commonly known as a formal letter, is a written application or a piece of document that is generally formulated to convey an important message, information or establishing of successful official relationships between institutions and organisations.

 

What does the structure of an official letter contain?

 

·         Letter Head

·         Penulisan nomor surat

·         The date on which letter is issued

·         Supporting attachments (if any)

·         Receiver's address

·         Opening greetings

·         The main body of the letter (contains relevant information and delivers the exact objective of documenting that letter)

·         Final greetings

·         Sender's signature

·         Third-party copies (In case the letter is issued for multiple receivers)

 

What does penulisan nomor surat mean?

 

When it comes to the drafting of an official letter, the penulisan nomor surat and its format play a very significant role in simplifying the task of keeping a record of previous interactions along with the accurate history of the number of letters that have been sent to respective official authorities. All the components of a Letter number have their own importance and are therefore separated by the help of punctuation marks such as a slash (/) or a hyphen (-).

 

What are the main components of the penulisan nomor surat?

 

In official letters, the letter number contains the following four major components in sequence.

 

1.      Letter number code: This number will indicate whether the official letter is sent for external use or internal use of the corporation.

 

2.      Letters sequence number: Let us understand this with the help of an example. Suppose you have sent a total of 10 letters to a company, now if you are sending your 11th official letter to them, then the letter number code will be 11. And after the completion of 12 months, this number will come back to 1.

 

3.      Name of the receiver: Contrary to its name, this section will have a combination of numerical or alphabetical codes that are different for different divisions. (For example, M-21, P-2, etc.)

 

4.      Current month: Represented by the use of a roman number. For example, to mention the month of June, it will be written as "VI" because it is the sixth month of the calendar.

 

When you are writing an official letter, you need to be very careful about the format and sequence in which everything needs to be mentioned in it. Official letters are sent to important authorities, and therefore they should not contain any silly mistakes or easily noticeable errors.

 

A well-structured and properly formulated official letter will not only make it look more attractive and professional but will also cast a great impression on the person receiving it. This increases the chances of better official relationships and ultimately help you to develop a good reputation in your industry. Cara MenulisNomor Surat